This unit standard is for learners who wish to enhance their data processing competencies. Learners who are competent in this unit standard will be able to follow basic procedures for maintaining a computer-based information system and able to extract relevant information.
The qualifying learner is capable of capturing information from source documents onto a computer system, generating and printing standard reports on a computer system, and obtaining information from an information system. They can also produce documents for the analysis of numerical information and contribute to the quality of the management information system.
Course Content
- All vital fields are completed
- Incomplete or unauthorised source documents are referred for clarification
- All errors in data capturing and coding are identified and corrected
- The correct part of the computer system is used for capturing data
- New and unique reference codes are generated as necessary
- Data capturing is completed to an agreed deadline
- Organisational procedures for filing source documents are followed
- Risks to the information technology environment are minimised at all times
- The required range and report are correctly specified
- Work is produced to an agreed deadline
- Documents are correctly collated and distributed as directed
- Risks to the information technology environment are minimised at all times
- The required information is correctly located within the information system structure
- Advice is sought where there are difficulties in obtaining the required information
- Additional authorisation is obtained for sensitive or confidential information in accordance with the security regulations of the organisation
- Information is checked for its accuracy and completeness
- Information is stored in a format which helps others to access and use it
- Confidential information is kept secure and not disclosed to unauthorised people
- The document is titled in a way that clearly defines its use and purpose
- The arrangement of the document is consistent with organisational conventions
- All rates and other numeric inputs and assumptions are stated to the correct number of decimal places
- Calculated values are checked for correctness when changes are made to the inputs
- The document is used to carry out data modifications and for the entering of related formulas
- Each document is formatted clearly and accurately
- A method is selected to eliminate rounding errors which is suitable for the purpose of the document
- A method is selected to eliminate rounding errors which is suitable for the purpose of the document
- Confidential information is kept secure and not disclosed to unauthorised people
- Potential improvements to the information system are identified and considered for their impact on the quality of the system and any interrelated systems
- Suggestions for changes are supported by a clear rationale as to how they could improve the quality of the system
- The reliability of assumptions and judgments made is assessed and clearly stated
- The benefits and costs of all changes are described accurately
- Suggestions are presented clearly and in a way that helps people to understand and act on them
- Non-accredited: Short course only
- Duration: 1h 30m
- Delivery: Classroom/Online/Blended
- Access Period: 12 Months
