Selecting a date, venue, and time for a meeting or event, coordinating with attendees to confirm availability, booking venues and catering, finalising meeting room arrangements, arranging travel, car hire, and accommodation, notifying and confirming details with attendees, and managing the processing and distribution of all necessary documentation are key tasks in efficiently organising meetings and events.
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment
Course Content
- A range of dates for meeting/event are provided to attendees
- Suitable dates and venues are determined based on responses to range of dates provided
- Meeting/event is booked and confirmed with attendees in writing
- All related documentation is forwarded to the attendees
- Venue is selected and booked
- Process of selecting venue is described
- Special arrangements, logistics, meeting room layout and equipment required are confirmed with the venue provider
- Process of selecting date, caterer and menu is described, taking into consideration religious and dietary requirements
- Agenda for meeting/event is forwarded to venue provider and caterers so that correct times for meals and breaks can be adhered to
- Venue and caterers are notified in writing and deposits paid
- Travel, car hire and accommodation requirements for all attendees are determined
- Suitable accommodation is secured and bookings confirmed in writing
- Car hire facilities are identified and confirmed in writing
- Travel arrangements are made and all necessary documentation forwarded to the attendees
- Invoices relating to travel, car hire and accommodation are processed
- Any relevant advance disbursements for travel, car hire or accommodation are processed
- Deadline date for receipt of documentation from contributors is established according to agreed time frames
- Deadline date is communicated to contributors
- Documents are assembled, copied and collated
- Relevant documents are timeously distributed in hard or electronic form to participants
- Non-accredited: Short course only
- Duration: 1h 30m
- Delivery: Classroom/Online/Blended
- Access Period: 12 Months
