Manage Project Meetings and Workshops

project meeting management training

Project Meeting Management Training is a professional development program designed to help individuals and teams learn how to effectively plan, lead, and follow up on meetings within a project environment. The training focuses on improving communication, increasing meeting productivity, reducing wasted time, and ensuring that meetings contribute to the successful completion of project goals.

What Is Project Meeting Management Training?

Project Meeting Management Training teaches the skills and techniques needed to manage project meetings efficiently. These skills include setting clear agendas, assigning roles (such as timekeeper and note-taker), keeping discussions on track, resolving conflicts, encouraging participation, and documenting action items. This training is essential for project managers, team leaders, and team members who want to ensure their meetings are purposeful and results-driven.

Why Is Project Meeting Management Training Important?

Ineffective meetings can waste time and resources, delay project progress, and cause miscommunication among team members. Project Meeting Management Training helps participants avoid these pitfalls by learning how to:

  • Clarify meeting objectives and expected outcomes

  • Keep meetings focused and within time limits

  • Foster inclusive and productive discussions

  • Create actionable minutes and follow-ups
    As a result, projects can move forward more smoothly, with team members aligned and engaged.

Who Should Attend Project Meeting Management Training?

This training is ideal for:

  • Project Managers – to run strategic meetings that drive progress

  • Team Leaders – to coordinate tasks and keep team members aligned

  • Project Team Members – to contribute effectively and stay informed

  • Business Analysts and Stakeholders – to ensure their input is captured and acted upon

It is also beneficial for anyone involved in regular project meetings, whether in agile, hybrid, or traditional project environments.

Learners accessing this standard will be working as a leader in the context of a small project / sub-project involving few resources and having a limited impact on stakeholders and the environment or working as a contributing team member on a medium to large project when not a leader.

Learners accessing this standard will be working as a leader in the context of a small project / sub-project involving few resources and having a limited impact on stakeholders and the environment or working as a contributing team member on a medium to large project when not a leader. These projects may be technical projects, business projects or developmental projects. This standard will also add value to learners who are running their own business and recognise that project management forms an integral component of any business.

Course Content
  • Project meetings and workshops are identified and explained with examples
  • The roles of meeting/workshop participants are described and their importance is explained with examples
  • Types of project meetings/workshops are described in terms of their purpose
  • Meeting/workshop participants and alternates are identified, recorded and contact details are available 
  • Dates, times, and venues for project meetings/workshops are determined and recorded according to agreed procedures 
  • The purpose of the meeting is to agree with relevant stakeholders
  • A checklist or schedule for arranging project meetings/workshops is prepared and agreed with relevant stakeholders 
  • Constraints or rules to be followed in arranging the project meeting/workshop are complied with according to agreed policies and procedures
 
  • Project meeting/workshop invitations and agendas are prepared and distributed in a time frame that allows for pre-meeting/ workshop preparation 
  • Meeting minutes and other supporting documentation is distributed within agreed time frames after the previous meeting/workshop
  • Meeting/workshop documentation is complete, accurate and stored in safe custody
  • Necessary facilities, venues and resources are arranged in accordance with requirements, constraints and rules
  • Meeting/workshop participants are communicated with in order to confirm and clarify arrangements and to resolve issues
  • Non-accredited: Short course only  
  • Duration: 1h 00m
  • Delivery: Classroom/Online/Blended
  • Access Period: 12 Months 
Scroll to Top